Traditional tracking methods—such as barcode scanning and manual logging—often result in time-consuming workflows, human errors and inefficient labor use. RFID technology solves these challenges by providing real-time tracking, automation and significant labor cost savings.
Challenges in Tool and Equipment Tracking
A large aerospace company struggled to track hundreds of thousands of tools while maintaining secure storage access. Their key challenges included:
- Tool Accountability—Ensuring all tools are returned in the correct quantity, condition and location
- Check-In/Out Inefficiencies—Manual verification slowed maintenance workflows and increased downtime
- Human Error—Paper-based tracking led to inventory discrepancies, misplaced tools and process delays
- Resource Allocation Challenges—Managing multi-facility inventory required significant time, labor and oversight
By reducing labor, enhancing accuracy, and improving workflows, RFID technology transforms tool and equipment management—saving time, cutting costs, and boosting overall efficiency.
Christophe Coquart, Sales Manager, HID Identification Technologies, France
Implementing RFID for Tool and Equipment Management
The company implemented RFID tagging across tools and equipment using HID® Sentry PCB Tag™ RFID Tags, which were affixed to assets. With its low-profile design, the Sentry PCB tag withstands rough handling, making it ideal for hand tools and small metal parts.
Using handheld RFID scanners or fixed RFID readers integrated into tool drawers, staff could instantly identify, verify and track items during check-in and check-out. The solution also integrated with the company’s security system, ensuring authorized employee access to smart RFID toolboxes.
By eliminating physical inspections and manual verification, RFID streamlined workflows, reduced labor costs and increased efficiency.
Realizing the Value: RFID’s Impact on Tool Tracking
- Faster Check-In/Out—RFID reduces tool check-out time, minimizes personnel needs and lowers labor costs
- Improved Accuracy & Accountability—RFID eliminates manual tracking errors by automating inventory counts and flagging missing, misplaced or unauthorized tools
- Enhanced Operational Efficiency—Employees can focus on high-value tasks instead of time-consuming manual tracking
- Cost Savings—Lower labor costs and improved workflow efficiency boost profitability, customer satisfaction and ROI
Embracing RFID technology provides a robust and efficient approach to overcoming the complexities of tool and equipment management.
